SAME CATEGORY. YOUR PRIORITIES.
Smartsheet vs Wrike
Compare evidence, costs and trade-offs. Adjust the criteria to reflect your own workflow.
MAKE THE SCORE YOURS
What matters most?
Core capabilities carry 32 points; workflow depth carries 68. AI contributes the category-specific weight shown below within those totals. Change group priorities and see every contribution update.
How the score is calculated →Documented fit across available plans · unknowns shown as ranges · no customer ratings
| Features & decision context |  Smartsheet67–100/100 documented fit Core capabilities22.4–32 / 32 pts7/10 checks with established status Workflow depth44.8–68 / 68 pts9/18 checks with established status | Wrike74–100/100 documented fit Core capabilities25.6–32 / 32 pts8/10 checks with established status Workflow depth48–68 / 68 pts10/18 checks with established status |
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| How AI changes fitSame priorities, with and without AI | 67–100 with AI66–100 without AIFeature-fit points; not measured ROI | 74–100 with AI73–100 without AIFeature-fit points; not measured ROI |
| Supplier website | Visit Smartsheet | Visit Wrike Ad · affiliate linkWe may earn a commission if you buy through this link. |
| Good fit for | Operations and program teams comfortable with structured sheets and reports. | Teams with formal delivery processes and resource or portfolio oversight. |
| Look more closely when | You expect enterprise portfolio features or external AI connections in Pro. | You need AI agents on a free or entry-level Team subscription. |
| Pricing snapshotDifferent billing units are not directly comparable | $9.00per member/month, annual billing · billed annually Pro $9/member/month annually or $12 monthly; Business $19 annually or $24 monthly. Pricing source | $25.00per user/month, annual billing · billed annually Business lists $25/user/month billed annually; higher tiers require a quote. Pricing source |
| Planning & dependencies 20% base weight | ||
| Core capabilityTasks and structured workOrganize project tasks or work items in a plan. | Supported4 / 4 pts Table and board views organize work. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Projects and configured workflows organize work. Official documentation · Oct 15, 2026Source |
| Core capabilityTimeline or dependency planningPlan dates or dependencies in timeline, Gantt or dependency views. | Supported4 / 4 pts Gantt and calendar planning are documented. Official documentation · Oct 15, 2026Source | Not verified0–4 / 4 pts The reviewed documentation does not establish timeline or dependency planning at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source |
Depth checkDependency-aware reschedulingMove linked task dates or identify downstream impact when a predecessor changes.Ask for a demonstrationDelay a predecessor and show which dependent dates or warnings change. A scenario to run with the supplier; not a completed product test. | Supported5.6 / 5.6 pts With dependencies enabled, changing a predecessor's dates recalculates dependent task dates. Official documentation · Oct 15, 2026Source | Supported5.6 / 5.6 pts Dependent tasks reschedule with predecessors; approvals record approve/change-request decisions in the work review flow. Official documentation · Oct 15, 2026Source |
Depth checkBaseline or planned-versus-actual trackingCompare a saved or planned schedule with current progress or actual dates.Ask for a demonstrationSave a plan, change delivery dates and show the variance from the original plan. A scenario to run with the supplier; not a completed product test. | Supported6.4 / 6.4 pts Baselines preserve planned start and finish dates and expose variance against the current schedule. Official documentation · Oct 15, 2026Source | Supported6.4 / 6.4 pts Wrike's January 2026 release documents Gantt snapshots and baselines for comparing schedule states. Official documentation · Oct 15, 2026Source |
| Team collaboration 20% base weight | ||
| Core capabilityDiscussion attached to workDiscuss work through comments, updates or project chat. | Not verified0–4 / 4 pts The reviewed documentation does not establish discussion attached to work at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source | Supported4 / 4 pts Shared work supports team collaboration. Official documentation · Oct 15, 2026Source |
| Core capabilityShared documents or reviewCollaborate on documents, attachments or reviewable work within a project. | Supported4 / 4 pts Contributors can collaborate using shared reports. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Review workflows support collaboration on deliverables. Official documentation · Oct 15, 2026Source |
Depth checkWork or document version historyInspect prior task/document values or restore an earlier version.Ask for a demonstrationChange shared project content and show the previous version and restoration options. A scenario to run with the supplier; not a completed product test. | Supported5.6 / 5.6 pts Cell history records previous values, editors and times. The activity log provides broader sheet activity on supported plans. Official documentation · Oct 15, 2026Source | Supported5.6 / 5.6 pts Description version history lets users inspect prior versions and restore selected content. Official documentation · Oct 15, 2026Source |
Depth checkScoped external-collaborator accessLimit an external collaborator to selected work while protecting unrelated project information.Ask for a demonstrationInvite a test guest to one project and show that another project remains inaccessible. A scenario to run with the supplier; not a completed product test. | Supported6.4 / 6.4 pts Sharing permissions apply to specific sheets, reports and workspaces, with viewer, commenter, editor and administrator roles. Official documentation · Oct 15, 2026Source | Supported6.4 / 6.4 pts Guest reviewers see only files assigned for approval, with controls for download, internal comments and access expiry; they cannot browse other project data. Official documentation · Oct 15, 2026Source |
| Workflow automation 16% base weight | ||
| Core capabilityTriggered workflow automationRun configured steps when a task or project event occurs. | Supported3.2 / 3.2 pts Pro includes 250 automations per month. Official documentation · Oct 15, 2026Source | Supported3.2 / 3.2 pts Configurable workflow automation is documented. Official documentation · Oct 15, 2026Source |
| Core capabilityAutomated routing or approvalsAutomatically route work, assign it or initiate a review/approval. | Not verified0–3.2 / 3.2 pts The reviewed documentation does not establish automated routing or approvals at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source | Supported3.2 / 3.2 pts Agents can route work and initiate approvals. Official documentation · Oct 15, 2026Source |
Depth checkMultiple-condition workflow rulesCombine conditions before a workflow changes or routes work.Ask for a demonstrationCreate a rule for an overdue high-priority item and show that a low-priority item does not trigger it. A scenario to run with the supplier; not a completed product test. | Supported4.8 / 4.8 pts Workflow condition blocks support multiple filters and branching paths to control which rows cause subsequent actions. Official documentation · Oct 15, 2026Source | Supported4.8 / 4.8 pts Automation condition filters combine status, assignee, effort and custom-field requirements before actions run. Official documentation · Oct 15, 2026Source |
Depth checkApproval outcomes in the workflowCapture approval/rejection or requested changes and use that result to advance or reroute work.Ask for a demonstrationReject an approval request and show the item returning to its owner with the decision recorded. A scenario to run with the supplier; not a completed product test. | Supported4.8 / 4.8 pts Approval requests pause workflows for an approve/decline decision. Subsequent conditions can act on the recorded approval status. Official documentation · Oct 15, 2026Source | Supported4.8 / 4.8 pts Dependent tasks reschedule with predecessors; approvals record approve/change-request decisions in the work review flow. Official documentation · Oct 15, 2026Source |
| Portfolio & capacity 12% base weight | ||
| Core capabilityCross-project portfolio visibilitySee or report across multiple projects in one view. | Supported2.4 / 2.4 pts Portfolio features require Enterprise+. Official documentation · Oct 15, 2026Source | Supported2.4 / 2.4 pts Portfolio features require advanced tiers. Official documentation · Oct 15, 2026Source |
| Core capabilityResource or workload planningReview or allocate team capacity across work. | Not verified0–2.4 / 2.4 pts The reviewed documentation does not establish resource or workload planning at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source | Supported2.4 / 2.4 pts Advanced resource planning is tier-dependent. Official documentation · Oct 15, 2026Source |
Depth checkCapacity and overload visibilityCompare allocated work with individual or team capacity and identify overload.Ask for a demonstrationOver-allocate a person across two projects and show where the conflict appears. A scenario to run with the supplier; not a completed product test. | Supported3.2 / 3.2 pts Workload tracking displays allocation across enabled projects and highlights over-capacity assignments. Availability depends on the plan and resource configuration. Official documentation · Oct 15, 2026Source | Supported3.2 / 3.2 pts Professional Services supports task-to-project custom-field rollups and workload charts across projects, with overload visibility and redistribution of assigned effort. Official documentation · Oct 15, 2026Source |
Depth checkPortfolio progress or metric rollupsAggregate progress, dates or configured measures from multiple projects into a portfolio report.Ask for a demonstrationChange a project measure and show the corresponding portfolio total or status update. A scenario to run with the supplier; not a completed product test. | Supported4 / 4 pts Portfolio reports aggregate project information across portfolios and Control Center programs. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Professional Services supports task-to-project custom-field rollups and workload charts across projects, with overload visibility and redistribution of assigned effort. Official documentation · Oct 15, 2026Source |
| AI work assistance 12% base weight | ||
| Core capabilityAI work summaries or contentGenerate or summarize content using work or project context. | Supported2.4 / 2.4 pts Smart Assist explains sheets and supports conversational work. Official documentation · Oct 15, 2026Source | Not verified0–2.4 / 2.4 pts The reviewed documentation does not establish ai work summaries or content at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source |
| Core capabilityAI-driven work actionsUse AI to classify, update, route or execute steps on work items. | Supported2.4 / 2.4 pts Smart Assist sheet updates and AI columns depend on the applicable plan and administrator settings. Official documentation · Oct 15, 2026Source | Supported2.4 / 2.4 pts AI agents classify, route and start approvals; Business/Pinnacle/Apex and administrator enablement apply. Official documentation · Oct 15, 2026Source |
Depth checkAI respects work-access boundariesDocument that AI uses only work the requester or configured agent can access.Ask for a demonstrationAsk AI about a restricted project as a guest and show the boundary. A scenario to run with the supplier; not a completed product test. | Not verified0–3.2 / 3.2 pts The reviewed evidence does not establish this advanced behavior: ai respects work-access boundaries. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source | Supported3.2 / 3.2 pts AI agents run within configured locations and allowed actions, with per-action filters and administrator-controlled scope. Review these permissions before enabling an agent. Official documentation · Oct 15, 2026Source |
Depth checkReview or scope AI work-changing actionsRequire approval or explicitly configure which work-changing actions an AI assistant/agent may perform.Ask for a demonstrationAsk AI to update a task and show the review step or configured action permissions. A scenario to run with the supplier; not a completed product test. | Supported4 / 4 pts Generated formulas or text appear in an output preview; the user chooses the destination cells and applies the result. This is a review-and-apply workflow, not autonomous project editing. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts AI agents run within configured locations and allowed actions, with per-action filters and administrator-controlled scope. Review these permissions before enabling an agent. Official documentation · Oct 15, 2026Source |
| Operational detail 20% base weight | ||
Depth checkKeep one task synchronised across multiple projectsDemonstrate: Keep one task synchronised across multiple projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Keep one task synchronised across multiple projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkIdentify the project's critical pathDemonstrate: Identify the project's critical path. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Identify the project's critical path. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkRegenerate recurring work after completionDemonstrate: Regenerate recurring work after completion. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Regenerate recurring work after completion. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkProtect public intake forms against automated spamDemonstrate: Protect public intake forms against automated spam. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Protect public intake forms against automated spam. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkRecover accidentally deleted tasks or projectsDemonstrate: Recover accidentally deleted tasks or projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Recover accidentally deleted tasks or projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkCalculate task metrics with formula fieldsDemonstrate: Calculate task metrics with formula fields. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Calculate task metrics with formula fields. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkLink dependencies between separate projectsDemonstrate: Link dependencies between separate projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Link dependencies between separate projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkDelegate an absent project approver's decisionsDemonstrate: Delegate an absent project approver's decisions. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Delegate an absent project approver's decisions. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
| AI usage and limits | Smart Assist can explain and update sheets; other AI features and external MCP access depend on plan.
| Agents monitor context, classify and route work, notify teams, and start approvals.
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| Additional costs to ask about |
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| Integration shortlist |
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| Research date | Oct 15, 2026 Full source record → | Oct 15, 2026 Full source record → |