US BUYER’S GUIDE · 8 PRODUCTS

HR software

Which HR system can own our employee data without making routine changes harder?

Employee records, onboarding, reporting, and permissions for US employers.

Research desk · Oct 20, 2026 · Methodology

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Highest documented score first. Fit adds up the 28 feature checks below, including AI, across documented plans. Entry price does not include every capability. Unknown evidence appears as a range.

Product / good fit for	Pricing context	Documented fit	Next step
BambooHR Growing employers building a coherent employee database and lifecycle process.	Custom quoteper employee/month or small-company flat feeCore / Pro / Elite	52–100/100 documented fit 52% evidence coverage	Full research →
OnPay Small employers wanting straightforward multistate payroll pricing.	$49.00monthly base + $6/workerPayroll Essentials	37–100/100 documented fit 37% evidence coverage	Full research →
Paychex Flex US employers that want payroll technology with configurable service support.	Custom quoteconfigured packagePaychex Flex	33–100/100 documented fit 33% evidence coverage	Full research →
Rippling Companies that need workflows and reporting across several employee-related systems.	Custom quoteper employee/month plus base and modulesConfigured platform	32–100/100 documented fit 32% evidence coverage	Full research →
Justworks Small employers comparing payroll-only service with a supported PEO arrangement.	$50.00monthly base + $8/employeePayroll	31–100/100 documented fit 31% evidence coverage	Full research →
Gusto Small US employers that want payroll and benefits in one operational workflow.	$49.00monthly base + $6/personSimple	30–100/100 documented fit 30% evidence coverage	Full research →
Deel US companies coordinating domestic employees and an international workforce.	Custom quoteconfigured US payroll/HR packageUS payroll	26–100/100 documented fit 26% evidence coverage	Full research →
ADP Workforce Now US employers coordinating payroll and people operations across teams and locations.	Custom quoteconfigured subscriptionWorkforce Now	19–100/100 documented fit 19% evidence coverage	Full research →

BEYOND A FEATURE CHECKMARK

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28 weighted checks: core capabilities contribute 32 points and workflow depth contributes 68. AI is included at the weight shown for this category. Expand Evidence for scope and sources, or ask for the same demonstration from each supplier.

Show checksShowing fewer rows does not change the score.

HR software features for all 8 products
Feature / base weight	BambooHR 52–100/100 documented fit Core capabilities21.6–32 / 32 pts7/10 checks with established status Workflow depth30.4–68 / 68 pts7/18 checks with established status	OnPay 37–100/100 documented fit Core capabilities24–32 / 32 pts7/10 checks with established status Workflow depth12.8–68 / 68 pts3/18 checks with established status	Paychex Flex 33–100/100 documented fit Core capabilities23.2–32 / 32 pts7/10 checks with established status Workflow depth9.6–68 / 68 pts2/18 checks with established status	Rippling 32–100/100 documented fit Core capabilities18.4–32 / 32 pts6/10 checks with established status Workflow depth13.6–68 / 68 pts3/18 checks with established status	Justworks 31–100/100 documented fit Core capabilities17.6–32 / 32 pts5/10 checks with established status Workflow depth13.6–68 / 68 pts3/18 checks with established status	Gusto 30–100/100 documented fit Core capabilities16.8–32 / 32 pts5/10 checks with established status Workflow depth12.8–68 / 68 pts3/18 checks with established status	Deel 26–100/100 documented fit Core capabilities16–32 / 32 pts5/10 checks with established status Workflow depth10.4–68 / 68 pts2/18 checks with established status	ADP Workforce Now 19–100/100 documented fit Core capabilities19.2–32 / 32 pts6/10 checks with established status Workflow depth0–68 / 68 pts0/18 checks with established status
Core capabilityCentral employee profile4 points · Store employee details in a shared HR record.	Supported4 / 4 pts Evidence A unified employee record is shared across HR modules. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Worker profiles are included. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence HR and payroll share employee data. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence The platform uses shared employee data. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Employee profiles are included. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Employee details and self-service are documented. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence The platform maintains employee people-data records. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence The HR suite maintains employee lifecycle information. Official documentation · Oct 15, 2026Source
Core capabilityEmployee document storage4 points · Keep employment documents linked to a worker record.	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish employee document storage at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported4 / 4 pts Evidence Worker document storage is listed. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish employee document storage at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish employee document storage at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported4 / 4 pts Evidence Employee document storage is included. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish employee document storage at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish employee document storage at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish employee document storage at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source
Depth checkEffective-dated employee changes5.6 points · Schedule or apply a job, pay or employment change with an explicit effective date. Ask for a demonstration Show a promotion next month and how it differs from the current employee record. A scenario to run with the supplier; not a completed product test.	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: effective-dated employee changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: effective-dated employee changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: effective-dated employee changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: effective-dated employee changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported5.6 / 5.6 pts Evidence Compensation updates accept effective dates; calculating retroactive pay is a separate workflow. Official documentation · Oct 15, 2026Source	Supported5.6 / 5.6 pts Evidence Compensation changes include an effective date; payroll-time edits update the employee profile. Official documentation · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: effective-dated employee changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: effective-dated employee changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Depth checkEmployee change history6.4 points · Inspect historical values or a dated change log for an employee record. Ask for a demonstration Change a fictional employee field, then show its previous value, date and editor. A scenario to run with the supplier; not a completed product test.	Supported6.4 / 6.4 pts Evidence Audit Trail shows previous values, timestamps and whether the editor was a person or AI. Official documentation · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: employee change history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: employee change history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: employee change history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: employee change history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: employee change history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported6.4 / 6.4 pts Evidence The change log records editor, timestamps, changed fields, old/new values and an optional required reason. Official documentation · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: employee change history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Core capabilityNew-hire onboarding4 points · Collect new-hire information through an onboarding process.	Supported4 / 4 pts Evidence The platform includes new-hire onboarding. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Custom onboarding workflows require the HR add-on. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Online employee onboarding is documented. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Offer acceptance can initiate employee onboarding. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Online employee onboarding is listed. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence The employer app supports company and employee onboarding. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Employment onboarding workflows are documented. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Employee onboarding is documented as part of lifecycle management. Official documentation · Oct 15, 2026Source
Core capabilityAssigned onboarding tasks4 points · Assign and track the tasks needed to bring a new hire onboard.	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish assigned onboarding tasks at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported4 / 4 pts Evidence Custom HR task workflows are part of the HR add-on. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Onboarding includes assigned tasks. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence Offer-triggered onboarding is documented, but the reviewed note does not establish individual onboarding-task assignment and tracking. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish assigned onboarding tasks at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish assigned onboarding tasks at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish assigned onboarding tasks at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed documentation does not establish assigned onboarding tasks at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source
Depth checkRole-based onboarding assignment5.6 points · Select or assign onboarding tasks according to a worker group, role or location. Ask for a demonstration Onboard two different roles and show which tasks each receives and who owns them. A scenario to run with the supplier; not a completed product test.	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–5.6 / 5.6 pts Evidence The reviewed evidence does not establish this advanced behavior: role-based onboarding assignment. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Depth checkOffboarding tasks and follow-through6.4 points · Coordinate employee departure tasks, with completion tracking or connected access removal. Ask for a demonstration Terminate a test employee and show the resulting checklist and remaining incomplete tasks. A scenario to run with the supplier; not a completed product test.	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported6.4 / 6.4 pts Evidence Microsoft 365 offboarding rules include deactivation, license reclamation and mailbox/file transfer. Official documentation · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–6.4 / 6.4 pts Evidence The reviewed evidence does not establish this advanced behavior: offboarding tasks and follow-through. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Core capabilityPeople reports3.2 points · Produce reports using employee and workforce records.	Supported3.2 / 3.2 pts Evidence Custom HR reports are documented. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Configurable reports are included. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence HR reporting is documented. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Cross-system people reports can be generated. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Custom reporting depends on the selected package. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Reporting tools are documented in the employer experience. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Workforce insights use employee information. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Workforce reporting is documented. Official documentation · Oct 15, 2026Source
Core capabilityWorkforce dashboards3.2 points · View workforce measures in a dashboard or analytical view.	Supported3.2 / 3.2 pts Evidence Workforce dashboards are listed. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed documentation does not establish workforce dashboards at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Workforce analytics are documented. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed documentation does not establish workforce dashboards at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed documentation does not establish workforce dashboards at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence The employer experience documents business insights. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed documentation does not establish workforce dashboards at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Workforce analytics are documented. Official documentation · Oct 15, 2026Source
Depth checkFiltered custom people reports4.8 points · Build an employee report with chosen fields and filters beyond a fixed dashboard. Ask for a demonstration Create a report for one department and date range using a custom employee field. A scenario to run with the supplier; not a completed product test.	Supported4.8 / 4.8 pts Evidence Custom reports select fields and filter by employees or last-changed date; field limits apply. Official documentation · Oct 15, 2026Source	Supported4.8 / 4.8 pts Evidence The report designer selects columns and filters by department, location, position and worker. Official documentation · Oct 15, 2026Source	Supported4.8 / 4.8 pts Evidence Custom reports supplement standard reports and combine HR/workforce data. Official documentation · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: filtered custom people reports. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported4.8 / 4.8 pts Evidence Reports choose employee fields and filter worker type and date ranges. Official documentation · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: filtered custom people reports. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: filtered custom people reports. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: filtered custom people reports. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Depth checkExport underlying HR report data4.8 points · Export the rows used in a people report for reconciliation outside the product. Ask for a demonstration Export the sample report and reconcile its row count with the on-screen results. A scenario to run with the supplier; not a completed product test.	Supported4.8 / 4.8 pts Evidence The custom-report API produces CSV, XLS, PDF, JSON or XML. Official documentation · Oct 15, 2026Source	Supported4.8 / 4.8 pts Evidence Detailed reports can be exported to CSV, PDF or spreadsheet format. Official documentation · Oct 15, 2026Source	Supported4.8 / 4.8 pts Evidence Report data exports are listed for the Flex payroll/HR platform. Official documentation · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: export underlying hr report data. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: export underlying hr report data. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: export underlying hr report data. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: export underlying hr report data. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4.8 / 4.8 pts Evidence The reviewed evidence does not establish this advanced behavior: export underlying hr report data. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Core capabilityRole-scoped HR access2.4 points · Restrict personnel information or actions by user role.	Supported2.4 / 2.4 pts Evidence Bamboo AI respects existing role-based HR permissions. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence Six permission levels are documented. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence AI uses platform-defined access controls. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence Existing platform permissions also govern AI access. Official documentation · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish role-scoped hr access at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish role-scoped hr access at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish role-scoped hr access at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish role-scoped hr access at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source
Core capabilitySSO or multi-factor authentication2.4 points · Use documented SSO or multi-factor sign-in controls.	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence MFA and SSO are explicitly listed. Official documentation · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish sso or multi-factor authentication at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source
Depth checkSensitive field restrictions3.2 points · Restrict sensitive pay or personnel fields for a role without removing all HR access. Ask for a demonstration Sign in as a manager who can see their team but cannot see a restricted pay field. A scenario to run with the supplier; not a completed product test.	Supported3.2 / 3.2 pts Evidence Report fields the caller lacks permission to view are omitted from output. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Administrative roles control access to compensation, deductions and payroll functions. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: sensitive field restrictions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: sensitive field restrictions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Report visibility depends on assigned permissions, including separate payroll/benefits access. Official documentation · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence People-manager roles exclude sensitive information; custom admin permissions grant specific functional access. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: sensitive field restrictions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: sensitive field restrictions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Depth checkManager team-data boundary4 points · Limit a manager to assigned employees or a defined employee group. Ask for a demonstration Show what a team manager can view and export for their team versus another team. A scenario to run with the supplier; not a completed product test.	Supported4 / 4 pts Evidence Managers can be limited to their direct reports by existing HR permission scopes. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: manager team-data boundary. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: manager team-data boundary. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: manager team-data boundary. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: manager team-data boundary. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported4 / 4 pts Evidence People managers can access only direct-report information allowed by their configured permissions. Official documentation · Oct 15, 2026Source	Supported4 / 4 pts Evidence Group administrators are limited to their assigned groups, while organization roles have broader scope. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: manager team-data boundary. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Core capabilityAI answers about HR data or policies2.4 points · Ask natural-language questions about HR information or policies.	Supported2.4 / 2.4 pts Evidence Bamboo AI provides conversational reporting and help in supported modules; open beta is an availability note, not a functional deduction. Official documentation · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish ai answers about hr data or policies at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish ai answers about hr data or policies at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence AI answers use connected company data and linked sources. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence An MCP connection lets an external AI assistant answer headcount and time-off questions. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence Gus answers HR questions and links to help content. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence Deel AI answers HR and policy questions using workforce context. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence ADP Assist answers HR questions in the mobile experience. Official documentation · Oct 15, 2026Source
Core capabilityAI report or action preparation2.4 points · Generate a people-data report, summary or proposed operational action.	Supported2.4 / 2.4 pts Evidence AI prepares reports, job-structure suggestions and data-cleanup outreach for review; available in open beta. Official documentation · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish ai report or action preparation at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence WISE surfaces workforce insights and prepares operational review prompts. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence AI generates reports and proposes actions requiring human confirmation. Official documentation · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish ai report or action preparation at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Not verified0–2.4 / 2.4 pts Evidence The reviewed documentation does not establish ai report or action preparation at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence Deel AI provides people-data insights. Official documentation · Oct 15, 2026Source	Supported2.4 / 2.4 pts Evidence ADP documents workforce analytics assistance. Official documentation · Oct 15, 2026Source
Depth checkAI respects personnel permissions3.2 points · Document that AI retrieval or answers respect the requesting user’s HR data permissions. Ask for a demonstration Ask the same pay-related question as an employee, manager and HR administrator. A scenario to run with the supplier; not a completed product test.	Supported3.2 / 3.2 pts Evidence Bamboo AI honors configured roles and personnel scopes; available in open beta. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: ai respects personnel permissions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: ai respects personnel permissions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported3.2 / 3.2 pts Evidence Rippling AI uses the requester’s existing permissions and source-linked data. Official documentation · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: ai respects personnel permissions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: ai respects personnel permissions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: ai respects personnel permissions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–3.2 / 3.2 pts Evidence The reviewed evidence does not establish this advanced behavior: ai respects personnel permissions. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Depth checkHuman review of AI-prepared changes4 points · Keep a human confirmation or review step before an AI-prepared HR action changes records. Ask for a demonstration Ask AI to prepare an employee change, show the proposal and stop before applying it. A scenario to run with the supplier; not a completed product test.	Supported4 / 4 pts Evidence AI-prepared outreach and job changes require human review before application; open beta. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: human review of ai-prepared changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: human review of ai-prepared changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Supported4 / 4 pts Evidence AI-proposed actions require explicit human confirmation. Official documentation · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: human review of ai-prepared changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: human review of ai-prepared changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: human review of ai-prepared changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source	Not verified0–4 / 4 pts Evidence The reviewed evidence does not establish this advanced behavior: human review of ai-prepared changes. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source
Depth checkIdentify the policy version used by an AI answer2.5 points · Demonstrate “Identify the policy version used by an AI answer” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Identify the policy version used by an AI answer” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkDisplay and export matrix reporting relationships2.5 points · Demonstrate “Display and export matrix reporting relationships” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Display and export matrix reporting relationships” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkPropose pay rises within a shared review budget2.5 points · Demonstrate “Propose pay rises within a shared review budget” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Propose pay rises within a shared review budget” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkPreview employee-import errors before saving2.5 points · Demonstrate “Preview employee-import errors before saving” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Preview employee-import errors before saving” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkCreate an employee record as a mobile manager2.5 points · Demonstrate “Create an employee record as a mobile manager” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Create an employee record as a mobile manager” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkRecord issued equipment and return confirmation2.5 points · Demonstrate “Record issued equipment and return confirmation” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Record issued equipment and return confirmation” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkRestrict access to emergency-contact details2.5 points · Demonstrate “Restrict access to emergency-contact details” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Restrict access to emergency-contact details” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source
Depth checkDeactivate linked accounts through SCIM2.5 points · Demonstrate “Deactivate linked accounts through SCIM” with a sample record; show the result, permissions and required plan. Ask for a demonstration Demonstrate “Deactivate linked accounts through SCIM” with a sample record; show the result, permissions and required plan. A scenario to run with the supplier; not a completed product test.	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source	Not verified0–2.5 / 2.5 pts Evidence This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source

WHAT WE MEASURE

The criteria behind the score.

The established 20 checks contribute 80 points. Eight new operational checks contribute 20 points. AI checks are included in their own group and are excluded when AI priority is set to zero. These assess documented capability scope, not measured performance. Adjust group priorities in the comparison tool.

See the complete calculation →

Employee records 20%
A dependable employee record prevents duplicate work.
Onboarding workflows 20%
Repeatable tasks matter from offer acceptance to exit.
People reporting 16%
Managers need consistent definitions and exports.
Permissions & access 12%
Sensitive personnel data needs scoped access.
AI assistance 14.5%
Useful AI should explain data and support reviewed actions.
Operational detail 17.5%
Specific workflow, integration and control checks beyond the established rubric.

THE PRACTICAL BUYER’S GUIDE

How to choose hr software.

An HR system should make one employee record dependable across hiring, compensation, leave, payroll, and offboarding. Begin with the decisions your team currently repeats: who can change a salary, which manager approves a transfer, and how a departing employee loses access. A 25-person company replacing spreadsheets has a different problem from a 500-person company coordinating several legal entities. Compare the scope of the HR database first, then the modules attached to it. Payroll, benefits administration, applicant tracking, performance reviews, and IT provisioning can sit in the same product family without being included in the same subscription. A convincing demonstration follows your actual employee lifecycle rather than a prepared dashboard.

Choose the source of truth before choosing the suite

Write down where each field is maintained today: name and address, job title, manager, pay rate, benefit eligibility, and working location. For each field, decide which system should own it and where changes must flow. Then ask the vendor to demonstrate a promotion with a future effective date and a retroactive correction. Look for a clear history and approval path, not merely a successful update. A broader suite is valuable when it removes real handoffs; it can also create more administration if you buy modules nobody owns. Keep a migration list of required records, documents, custom fields, and historical reports, with a named owner for each item.

Compare the plan your administrators will actually use

Use a representative employee count and include part-time staff, contractors, seasonal workers, and administrators. Ask how each is billed and whether a minimum subscription applies. Identify which capabilities require payroll, benefits, recruiting, or performance add-ons. Make the vendor show the actual permissions in the quoted tier: a line manager should see the right people without inheriting the HR administrator's access. Test employee self-service on a phone and give a new manager a realistic approval task. The point is to measure the operating work left after implementation, including exceptions, rather than counting attractive features on the sales page.

Treat HR AI as an additional access path

Ask an AI assistant the same question as an employee, a manager, and an HR administrator. Check that answers respect their different permissions and cite the relevant record or policy. Then request a consequential change, such as compensation or an employee communication, and inspect the approval step. Document whether features are generally available, beta, or announced for later; a roadmap is not a current capability. Ask who controls AI availability, which documents it can read, and how usage is charged. AI can help prepare work, but your acceptance test should still establish who reviews the result and where the resulting change appears in history.

What changes the total cost?

Per-employee charges, minimum fees, and the definition of a billable worker.
Payroll, benefits, recruiting, performance, or time modules outside core HR.
Implementation, data cleanup, integrations, and higher-tier identity controls.

Where purchases go wrong

Treating a product-family capability as included in the quoted package.
Migrating inconsistent job, location, and manager data without an ownership plan.
Giving an AI assistant broader document access than the intended employee audience.

Bring these questions to the demo

Show a future-dated promotion, approval, correction, and audit history.
Which employee types count toward our invoice and minimum commitment?
Can a manager export only their permitted team's data?
Which AI actions need approval, and which features are still beta?

Questions buyers ask

Do we need HR software before payroll?

Either can come first. Choose the employee-data owner and integration direction before rollout so pay and personnel records do not diverge.

Does an HRIS replace an applicant tracking system?

Only if its recruiting workflow meets your hiring needs. High-volume sourcing, scheduling, and recruiting analytics deserve their own demonstration.

Should AI determine our shortlist?

AI is one criterion, weighted at 15% here. Core records, workflows, reporting, and permissions still carry most of the fit assessment.

HR software

Compare the options.

BambooHR

OnPay

Paychex Flex

Rippling

Justworks

Gusto

Deel

ADP Workforce Now