SAME CATEGORY. YOUR PRIORITIES.
Asana vs monday work management
Compare evidence, costs and trade-offs. Adjust the criteria to reflect your own workflow.
MAKE THE SCORE YOURS
What matters most?
Core capabilities carry 32 points; workflow depth carries 68. AI contributes the category-specific weight shown below within those totals. Change group priorities and see every contribution update.
How the score is calculated →Documented fit across available plans · unknowns shown as ranges · no customer ratings
| Features & decision context |  Asana83–100/100 documented fit Core capabilities24.8–32 / 32 pts8/10 checks with established status Workflow depth58–68 / 68 pts14/18 checks with established status |  monday work management66–100/100 documented fit Core capabilities28.8–32 / 32 pts9/10 checks with established status Workflow depth37.6–68 / 68 pts8/18 checks with established status |
|---|---|---|
| How AI changes fitSame priorities, with and without AI | 83–100 with AI80–100 without AIFeature-fit points; not measured ROI | 66–100 with AI62–100 without AIFeature-fit points; not measured ROI |
| Supplier website | Visit Asana | Visit monday work management |
| Good fit for | Cross-functional teams linking projects to goals and capacity. | Operations teams that want to design workflows around structured boards. |
| Look more closely when | You expect portfolio planning and unlimited AI usage in the entry plan. | You need a single seat-only price with no AI-credit component. |
| Pricing snapshotDifferent billing units are not directly comparable | $10.99per user/month, annual billing · billed annually Starter $10.99/user/month billed annually, or $13.49 monthly. Pricing source | See pricingseats plus AI credits Basic advertises $9/seat/month annually; AI credits and introductory discounts affect the total. Confirm complete checkout. Pricing source |
| Planning & dependencies 20% base weight | ||
| Core capabilityTasks and structured workOrganize project tasks or work items in a plan. | Supported4 / 4 pts Project tasks are organized in shared plans. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Boards organize work items. Official documentation · Oct 15, 2026Source |
| Core capabilityTimeline or dependency planningPlan dates or dependencies in timeline, Gantt or dependency views. | Supported4 / 4 pts Timeline, Gantt and dependencies are explicitly documented. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Timeline and Gantt views are documented. Official documentation · Oct 15, 2026Source |
Depth checkDependency-aware reschedulingMove linked task dates or identify downstream impact when a predecessor changes.Ask for a demonstrationDelay a predecessor and show which dependent dates or warnings change. A scenario to run with the supplier; not a completed product test. | Supported5.6 / 5.6 pts Dependency preferences shift connected task dates and preview changes; dates and dependency relationships must be configured. Official documentation · Oct 15, 2026Source | Supported5.6 / 5.6 pts Gantt dependencies adjust downstream tasks after a schedule change when the dependency configuration is enabled. Official documentation · Oct 15, 2026Source |
Depth checkBaseline or planned-versus-actual trackingCompare a saved or planned schedule with current progress or actual dates.Ask for a demonstrationSave a plan, change delivery dates and show the variance from the original plan. A scenario to run with the supplier; not a completed product test. | Supported6.4 / 6.4 pts Gantt view supports a dated project baseline for comparing the current schedule with its earlier state. Official documentation · Oct 15, 2026Source | Supported6.4 / 6.4 pts Gantt snapshots compare current dates with a saved baseline; Pro or Enterprise applies. Official documentation · Oct 15, 2026Source |
| Team collaboration 20% base weight | ||
| Core capabilityDiscussion attached to workDiscuss work through comments, updates or project chat. | Supported4 / 4 pts Comments are attached to shared project work. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Work updates and guest participation are supported. Official documentation · Oct 15, 2026Source |
| Core capabilityShared documents or reviewCollaborate on documents, attachments or reviewable work within a project. | Not verified0–4 / 4 pts The reviewed documentation does not establish shared documents or review at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source | Supported4 / 4 pts Collaborative docs are documented. Official documentation · Oct 15, 2026Source |
Depth checkWork or document version historyInspect prior task/document values or restore an earlier version.Ask for a demonstrationChange shared project content and show the previous version and restoration options. A scenario to run with the supplier; not a completed product test. | Supported5.6 / 5.6 pts Task activity history records description, assignee, due-date and other changes. This establishes history inspection, not universal restoration. Official documentation · Oct 15, 2026Source | Not verified0–5.6 / 5.6 pts The reviewed evidence does not establish this advanced behavior: work or document version history. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source |
Depth checkScoped external-collaborator accessLimit an external collaborator to selected work while protecting unrelated project information.Ask for a demonstrationInvite a test guest to one project and show that another project remains inaccessible. A scenario to run with the supplier; not a completed product test. | Supported6.4 / 6.4 pts Team and project sharing scopes visibility; limited-access collaborators cannot access unrelated unshared team work. Official documentation · Oct 15, 2026Source | Supported6.4 / 6.4 pts Board types and permissions control access to shared work; account policies cap workspace and board permissions. Official documentation · Oct 15, 2026Source |
| Workflow automation 16% base weight | ||
| Core capabilityTriggered workflow automationRun configured steps when a task or project event occurs. | Supported3.2 / 3.2 pts Rules and workflow builder automate steps. Official documentation · Oct 15, 2026Source | Supported3.2 / 3.2 pts Automations consume plan-specific action allowances. Official documentation · Oct 15, 2026Source |
| Core capabilityAutomated routing or approvalsAutomatically route work, assign it or initiate a review/approval. | Not verified0–3.2 / 3.2 pts The reviewed documentation does not establish automated routing or approvals at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source | Not verified0–3.2 / 3.2 pts The reviewed documentation does not establish automated routing or approvals at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source |
Depth checkMultiple-condition workflow rulesCombine conditions before a workflow changes or routes work.Ask for a demonstrationCreate a rule for an overdue high-priority item and show that a low-priority item does not trigger it. A scenario to run with the supplier; not a completed product test. | Supported4.8 / 4.8 pts Rules support multiple conditions and ordered branches for different actions. Official documentation · Oct 15, 2026Source | Supported4.8 / 4.8 pts Workflows support If/Else and multiple conditional branches before actions execute. Official documentation · Oct 15, 2026Source |
Depth checkApproval outcomes in the workflowCapture approval/rejection or requested changes and use that result to advance or reroute work.Ask for a demonstrationReject an approval request and show the item returning to its owner with the decision recorded. A scenario to run with the supplier; not a completed product test. | Supported4.8 / 4.8 pts Approval tasks record formal decisions and rules can continue the workflow on approval. Official documentation · Oct 15, 2026Source | Not verified0–4.8 / 4.8 pts The reviewed evidence does not establish this advanced behavior: approval outcomes in the workflow. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source |
| Portfolio & capacity 12% base weight | ||
| Core capabilityCross-project portfolio visibilitySee or report across multiple projects in one view. | Supported2.4 / 2.4 pts Portfolios require a higher tier. Official documentation · Oct 15, 2026Source | Supported2.4 / 2.4 pts Cross-board reporting varies by tier. Official documentation · Oct 15, 2026Source |
| Core capabilityResource or workload planningReview or allocate team capacity across work. | Supported2.4 / 2.4 pts Resource/workload features require a higher tier. Official documentation · Oct 15, 2026Source | Supported2.4 / 2.4 pts Capacity features vary by tier. Official documentation · Oct 15, 2026Source |
Depth checkCapacity and overload visibilityCompare allocated work with individual or team capacity and identify overload.Ask for a demonstrationOver-allocate a person across two projects and show where the conflict appears. A scenario to run with the supplier; not a completed product test. | Supported3.2 / 3.2 pts Advanced portfolios track cross-project status/timelines and workload displays team bandwidth for rebalancing. Official documentation · Oct 15, 2026Source | Supported3.2 / 3.2 pts Workload compares assigned effort with working schedules or custom capacity and highlights overload across connected boards. Available on Pro and Enterprise. Official documentation · Oct 15, 2026Source |
Depth checkPortfolio progress or metric rollupsAggregate progress, dates or configured measures from multiple projects into a portfolio report.Ask for a demonstrationChange a project measure and show the corresponding portfolio total or status update. A scenario to run with the supplier; not a completed product test. | Supported4 / 4 pts Advanced portfolios track cross-project status/timelines and workload displays team bandwidth for rebalancing. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Enterprise project boards connect to portfolios for multi-project progress and health review. Official documentation · Oct 15, 2026Source |
| AI work assistance 12% base weight | ||
| Core capabilityAI work summaries or contentGenerate or summarize content using work or project context. | Supported2.4 / 2.4 pts AI generates summaries of work. Official documentation · Oct 15, 2026Source | Supported2.4 / 2.4 pts Sidekick provides work assistance and AI content classification. Official documentation · Oct 15, 2026Source |
| Core capabilityAI-driven work actionsUse AI to classify, update, route or execute steps on work items. | Supported2.4 / 2.4 pts AI Studio executes workflow steps within account credit allowances. Official documentation · Oct 15, 2026Source | Supported2.4 / 2.4 pts AI columns, agents and workflows use the shared credit model. Official documentation · Oct 15, 2026Source |
Depth checkAI respects work-access boundariesDocument that AI uses only work the requester or configured agent can access.Ask for a demonstrationAsk AI about a restricted project as a guest and show the boundary. A scenario to run with the supplier; not a completed product test. | Supported3.2 / 3.2 pts AI Teammates and Dash use the triggering user's connected-app access; the integration cannot see or do more than that user. Official documentation · Oct 15, 2026Source | Supported3.2 / 3.2 pts Agent configuration scopes access to selected boards and distinguishes read-only access from editing/adding records; agent availability depends on the platform product. Official documentation · Oct 15, 2026Source |
Depth checkReview or scope AI work-changing actionsRequire approval or explicitly configure which work-changing actions an AI assistant/agent may perform.Ask for a demonstrationAsk AI to update a task and show the review step or configured action permissions. A scenario to run with the supplier; not a completed product test. | Supported4 / 4 pts AI Teammates prepare or edit rules through the rule builder; a person reviews and publishes the changes. Official documentation · Oct 15, 2026Source | Supported4 / 4 pts Agent configuration scopes access to selected boards and distinguishes read-only access from editing/adding records; agent availability depends on the platform product. Official documentation · Oct 15, 2026Source |
| Operational detail 20% base weight | ||
Depth checkKeep one task synchronised across multiple projectsDemonstrate: Keep one task synchronised across multiple projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Keep one task synchronised across multiple projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Supported2.5 / 2.5 pts One task stays synchronised across multiple projects. Documented for Personal, Starter, Advanced, Enterprise and Enterprise+. Global capability evidence; local plan availability and interface language are not inferred. Official documentation · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkIdentify the project's critical pathDemonstrate: Identify the project's critical path. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Identify the project's critical path. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkRegenerate recurring work after completionDemonstrate: Regenerate recurring work after completion. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Regenerate recurring work after completion. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Supported2.5 / 2.5 pts Completing recurring work creates its next occurrence. Recurring tasks; comments are not copied into the next instance. Global capability evidence; local plan availability and interface language are not inferred. Official documentation · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkProtect public intake forms against automated spamDemonstrate: Protect public intake forms against automated spam. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Protect public intake forms against automated spam. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkRecover accidentally deleted tasks or projectsDemonstrate: Recover accidentally deleted tasks or projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Recover accidentally deleted tasks or projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Supported2.5 / 2.5 pts Deleted tasks and projects have recovery workflows. Deleted-item recovery within documented retention and permissions; not permanent deletion. Global capability evidence; local plan availability and interface language are not inferred. Official documentation · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkCalculate task metrics with formula fieldsDemonstrate: Calculate task metrics with formula fields. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Calculate task metrics with formula fields. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Supported2.5 / 2.5 pts Formula fields calculate values from task data. Formula custom fields; exact current plan entitlement not established. Global capability evidence; local plan availability and interface language are not inferred. Official documentation · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkLink dependencies between separate projectsDemonstrate: Link dependencies between separate projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Link dependencies between separate projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
Depth checkDelegate an absent project approver's decisionsDemonstrate: Delegate an absent project approver's decisions. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.Ask for a demonstrationDemonstrate: Delegate an absent project approver's decisions. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source |
| AI usage and limits | Asana combines work assistance, AI teammates, and AI Studio workflow steps.
| Sidekick, AI columns, agents, and workflows use a shared credit model.
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| Additional costs to ask about |
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| Integration shortlist |
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| Research date | Oct 15, 2026 Full source record → | Oct 15, 2026 Full source record → |