Core capabilityTasks and structured workOrganize project tasks or work items in a plan.
4 points maximum | Supported4 / 4 pts Database tasks and subtasks are documented. Official documentation · Oct 15, 2026Source ↗ |
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Core capabilityTimeline or dependency planningPlan dates or dependencies in timeline, Gantt or dependency views.
4 points maximum | Supported4 / 4 pts Task dependencies are documented. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkDependency-aware reschedulingMove linked task dates or identify downstream impact when a predecessor changes.
5.6 points maximumAsk for a demonstrationDelay a predecessor and show which dependent dates or warnings change. A scenario to run with the supplier; not a completed product test. | Supported5.6 / 5.6 pts Dependency settings can shift connected task dates while maintaining the gap between tasks. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkBaseline or planned-versus-actual trackingCompare a saved or planned schedule with current progress or actual dates.
6.4 points maximumAsk for a demonstrationSave a plan, change delivery dates and show the variance from the original plan. A scenario to run with the supplier; not a completed product test. | Not verified0–6.4 / 6.4 pts The reviewed evidence does not establish this advanced behavior: baseline or planned-versus-actual tracking. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source ↗ |
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Core capabilityDiscussion attached to workDiscuss work through comments, updates or project chat.
4 points maximum | Supported4 / 4 pts Comments support collaboration. Official documentation · Oct 15, 2026Source ↗ |
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Core capabilityShared documents or reviewCollaborate on documents, attachments or reviewable work within a project.
4 points maximum | Supported4 / 4 pts Collaborative documents are documented. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkWork or document version historyInspect prior task/document values or restore an earlier version.
5.6 points maximumAsk for a demonstrationChange shared project content and show the previous version and restoration options. A scenario to run with the supplier; not a completed product test. | Supported5.6 / 5.6 pts Page version history supports inspection and restoration; retention ranges from seven days to unlimited depending on plan. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkScoped external-collaborator accessLimit an external collaborator to selected work while protecting unrelated project information.
6.4 points maximumAsk for a demonstrationInvite a test guest to one project and show that another project remains inaccessible. A scenario to run with the supplier; not a completed product test. | Supported6.4 / 6.4 pts Guests are invited to individual pages, rather than becoming workspace members. Page-sharing permissions govern the content they can access. Official documentation · Oct 15, 2026Source ↗ |
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Core capabilityTriggered workflow automationRun configured steps when a task or project event occurs.
3.2 points maximum | Supported3.2 / 3.2 pts Database automations and Custom Agents have paid-plan boundaries. Official documentation · Oct 15, 2026Source ↗ |
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Core capabilityAutomated routing or approvalsAutomatically route work, assign it or initiate a review/approval.
3.2 points maximum | Supported3.2 / 3.2 pts Custom Agents can route tasks, with Business/Enterprise and credit requirements. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkMultiple-condition workflow rulesCombine conditions before a workflow changes or routes work.
4.8 points maximumAsk for a demonstrationCreate a rule for an overdue high-priority item and show that a low-priority item does not trigger it. A scenario to run with the supplier; not a completed product test. | Supported4.8 / 4.8 pts Database automations support multiple triggers, all/any conditions and actions on matching pages. An automation cannot trigger another automation; some edit triggers use a short matching window. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkApproval outcomes in the workflowCapture approval/rejection or requested changes and use that result to advance or reroute work.
4.8 points maximumAsk for a demonstrationReject an approval request and show the item returning to its owner with the decision recorded. A scenario to run with the supplier; not a completed product test. | Not verified0–4.8 / 4.8 pts The reviewed evidence does not establish this advanced behavior: approval outcomes in the workflow. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source ↗ |
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Core capabilityCross-project portfolio visibilitySee or report across multiple projects in one view.
2.4 points maximum | Not verified0–2.4 / 2.4 pts The reviewed documentation does not establish cross-project portfolio visibility at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source ↗ |
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Core capabilityResource or workload planningReview or allocate team capacity across work.
2.4 points maximum | Not verified0–2.4 / 2.4 pts The reviewed documentation does not establish resource or workload planning at this feature level. This is an evidence gap, not a finding that the capability is absent. Not verified · Oct 15, 2026Source ↗ |
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Depth checkCapacity and overload visibilityCompare allocated work with individual or team capacity and identify overload.
3.2 points maximumAsk for a demonstrationOver-allocate a person across two projects and show where the conflict appears. A scenario to run with the supplier; not a completed product test. | Not verified0–3.2 / 3.2 pts The reviewed evidence does not establish this advanced behavior: capacity and overload visibility. Request the demonstration above; absence of public evidence does not establish absence of the feature. Not verified · Oct 15, 2026Source ↗ |
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Depth checkPortfolio progress or metric rollupsAggregate progress, dates or configured measures from multiple projects into a portfolio report.
4 points maximumAsk for a demonstrationChange a project measure and show the corresponding portfolio total or status update. A scenario to run with the supplier; not a completed product test. | Supported4 / 4 pts Relations and rollups aggregate properties from related database pages; teams can configure a project database to summarize linked tasks. Official documentation · Oct 15, 2026Source ↗ |
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Core capabilityAI work summaries or contentGenerate or summarize content using work or project context.
2.4 points maximum | Supported2.4 / 2.4 pts Notion AI can answer knowledge questions and prepare recurring status reports. Official documentation · Oct 15, 2026Source ↗ |
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Core capabilityAI-driven work actionsUse AI to classify, update, route or execute steps on work items.
2.4 points maximum | Supported2.4 / 2.4 pts Custom Agents run scheduled/triggered work with workspace credits and connected-tool limits. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkAI respects work-access boundariesDocument that AI uses only work the requester or configured agent can access.
3.2 points maximumAsk for a demonstrationAsk AI about a restricted project as a guest and show the boundary. A scenario to run with the supplier; not a completed product test. | Supported3.2 / 3.2 pts Custom Agents operate on explicitly granted pages, databases and tools; owners review access and tool permissions before publishing. Agent sharing must be considered separately from source-page sharing. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkReview or scope AI work-changing actionsRequire approval or explicitly configure which work-changing actions an AI assistant/agent may perform.
4 points maximumAsk for a demonstrationAsk AI to update a task and show the review step or configured action permissions. A scenario to run with the supplier; not a completed product test. | Supported4 / 4 pts Custom Agents operate on explicitly granted pages, databases and tools; owners review access and tool permissions before publishing. Agent sharing must be considered separately from source-page sharing. Official documentation · Oct 15, 2026Source ↗ |
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Depth checkKeep one task synchronised across multiple projectsDemonstrate: Keep one task synchronised across multiple projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Keep one task synchronised across multiple projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkIdentify the project's critical pathDemonstrate: Identify the project's critical path. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Identify the project's critical path. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkRegenerate recurring work after completionDemonstrate: Regenerate recurring work after completion. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Regenerate recurring work after completion. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkProtect public intake forms against automated spamDemonstrate: Protect public intake forms against automated spam. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Protect public intake forms against automated spam. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkRecover accidentally deleted tasks or projectsDemonstrate: Recover accidentally deleted tasks or projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Recover accidentally deleted tasks or projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkCalculate task metrics with formula fieldsDemonstrate: Calculate task metrics with formula fields. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Calculate task metrics with formula fields. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkLink dependencies between separate projectsDemonstrate: Link dependencies between separate projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Link dependencies between separate projects. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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Depth checkDelegate an absent project approver's decisionsDemonstrate: Delegate an absent project approver's decisions. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task.
2.5 points maximumAsk for a demonstrationDemonstrate: Delegate an absent project approver's decisions. State the plan, limits and behaviour on failure. Use two linked projects and an overdue task. A scenario to run with the supplier; not a completed product test. | Not verified0–2.5 / 2.5 pts This specific check has not been verified. Missing evidence does not mean the capability is absent. Ask for a demonstration in the proposed plan. Not verified · Oct 21, 2026Source ↗ |
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